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Writing Skill

In: Business and Management

Submitted By jotony
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PRINCIPLES OF WRITING: 1. Clarity- It is the clarity of thought and expression. (a) Clarity of thought: This is important when the idea is being generated in the mind of the sender. At this stage, three points should be checked upon.
(i) One is supposed to be clear about the objective of the communication. This begins with the generation of an idea in the mind of the transmitter. The writer should be able to answer the : What is the objective of writing (ii)What is to be communicated? E.g. A song, play, poem etc. (iii) Which medium is appropriate for the purpose of communication? E.g. letters ( b) Clarity of expression
The following points deserve attention. (i) Use of simple words- simple words is more effective than heavy words. (ii) Use concrete expression- these provide visual images which are easy to register so instead of vague generalized statements give definite facts. (iii) Prefer active construction- these are easy to understand other than passive i.e in passive form “ your report will be discussed by the committee’’ but in active form ‘’the committee will discuss your report’’ (iv) Avoid excessive use of infinitive (v) Avoid jargon- these are special languages of a trade or a profession (vi) Avoid ambiguity- this is where a word has more than one meaning (vii) Use short sentences- short sentences are easier to comprehend for they are not complex and do not demand greater concentration as is the case for long ones.

(b) Completeness- completeness of facts is absolutely necessary. Incomplete communication leads to ineffectiveness of the action to be taken, irrelevancy, misinterpretation and misunderstanding of the message. This is because it leaves a number of questions unanswered.
The message should be well organized in such a way that the reader is not in doubt…...

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